2017 Retreat FAQ

FREQUENTLY ASKED QUESTIONS

Writing in the Redwoods
April 28-30, 2017

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LOCATION & TIMES

Westminster Woods Camp and Conference Center, 6510 Bohemian Hwy, Occidental 95465, (707) 874-2426. Website: www.westminsterwoods.org.

Westminster Woods was selected because it best met the Retreat Team’s search for a place that was affordable and accessible to the majority of Redwood Writers. It provides indoor and outdoor writing spaces to write in the company of other writers, away from the distractions of our day-to-day lives. It offers healthy food, it’s fairly close, and the price is competitive.

Check-in is at 4:00pm on Friday, April 28 and ends by 2:00pm Sunday, April 30. All rooms must be cleared by 10:00am Sunday, but the retreat activities will continue through closing activities after lunch.

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REGISTRATION

No, but we would like to know which Redwood Writers member referred you to the retreat. If there are spots available after December 1st, we may accept applications from other CWC branches.

From October 9 through November 30, applications will be received only online via the registration form. You will be asked at registration for your 1st, 2nd, and 3rd choices for lodging. Your registration fee will be the price of your 1st choice. If you are placed in your 2nd or 3rd choice, you will be refunded the difference. Our goal is to fill 35 openings. There will be additional space for RV and tent campers, and those who wish to attend Saturday only. Room assignments and the Wait List will be emailed to registrants on December 15, 2016.

Rooms will be filled on a first-come-first-served basis. Considering each person’s 1st, 2nd, and 3rd choice, the beds will be filled in the Master List order, with the expectation that we will also need to create a Wait List.

When all 35 spots (beds) have been assigned, the Wait List will be created. If you are placed on the Wait List, we will hold $50 of your registration fee while you wait, and refund the balance. When you are assigned a spot, your deposit will be applied to your registration and you will owe the balance. If we are unable to offer you a spot, your $50 will be refunded on March 28th, one month before the retreat.

On December 15, 2016, Room Assignments and the Wait List will be emailed to those who have registered.

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$ $ $ $ $

Cancellations made before January 1, 2017 will be fully refundable, less a $20 processing fee. Cancellations made Jan. 1 through Jan. 15, 2017 are 50% refundable, less a $20 processing fee. Cancellations after January 15, 2017 are not refundable.

Cancellations made before January 1, 2017 will be fully refundable, less a $20 processing fee. Cancellations made Jan. 1 through Jan. 15, 2017 are 50% refundable, less a $20 processing fee. Cancellations after January 15, 2017 are not refundable.

Cancellations made before January 1, 2017 will be fully refundable, less a $20 processing fee. Cancellations made Jan. 1 through Jan. 15, 2017 are 50% refundable, less a $20 processing fee. Cancellations after January 15, 2017 are not refundable.

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WEEKEND WRITING

Our focus is to provide an environment for quiet individual writing. However, we are planning several optional activities—campfire Salon, Prompt Workshop, and space for small critique groups to gather. Otherwise, you may spend your time free-writing alone in one of the many spaces available in the lodgings, dining hall, and throughout the camp. (See below.)

A map of the campgrounds and outdoor writing spaces will be provided at check-in. Available spaces include Vernon Hall (dining room) and attached covered patio (which must be vacated 1½ hours before meals), outside the Boxcar, Woods Inn meeting room and deck, picnic tables scattered around the grounds and near our assigned campfire in Redwood Grove, and benches at the Amphitheater. You may wish to bring your own camp chair for personal writing space around the grounds and along the many hiking trails.

Some of the rooms have a desk to share with your roommate(s). There is a large dining room table and living room space in each house. There are no desks in the bunkhouse cabins.

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LODGING

There are three fully-furnished houses, each with living room, dining room and kitchen, three bedrooms and two bathrooms (with heater and exhaust fan). Bedrooms have two or three single beds. You will be assigned one or two roommates. There are no single rooms or private bathrooms. Provided are a mattress cover, sheets & pillow case, pillow, blanket and comforter, along with a towel and washcloth. You’re welcome to bring your own pillow and an additional blanket from home.

Each heated cabin has two bunk beds (only lower bunks will be assigned), a large table with two chairs, a rug, and a large bathroom, with shower, heater and exhaust fan. You will be provided a mattress cover, sheets & pillow case, pillow, blanket and comforter, along with a towel and wash cloth. You might wish to bring your own pillow and blanket from home.

Each cabin is heated. You will need to bring your own bedding (sheets and blankets OR sleeping bag), pillow, towel and wash cloth. Your bathroom and shower are in a heated building a short walk away. The maximum number assigned to each room in the bunkhouse will be 3 people, all on lower bunks.

No. You will be assigned 1 or 2 roommates. Some bedrooms in the houses have two beds, some have three. There are no private rooms or private bathrooms. Semi-deluxe cabins have two beds. Bunkhouse-style cabins will be limited to 3 people in a room. We cannot accommodate men and women in the same house or cabin.

This event is only for two nights. We recognize that everyone’s sleep is important. You will be asked on the registration form if you snore or use a BiPAP or CPAP. We will do our best to accommodate like-sleepers.

All bathrooms are heated and have showers, toilets, and sinks with liquid hand soap and paper towels. Bring your own shower soap. No hair dryers are provided. Please do not bring valuables. There are no hotel safes. The houses and semi-deluxe cabins can be locked from the inside at night, but no room keys are issued. All lodging rooms are heated and have electrical outlets.

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CAMP GUIDELINES

  • Do not wear perfume or other scented products.
  • Do not wander through camp where other groups are staying.
  • Do not enter any lodging except your own.
  • Please respect the occupants’ bedroom space when attending a group gathering (Happy Hour, Potluck, or evening activities) in one of the houses.
  • We are required to bus our own dishes in the dining room, wipe tables, and stack chairs after each meal.
  • The pool will not be open.
  • There is no maid service. Each house and cabin must be swept when we vacate our rooms by 10 a.m. Sunday morning. (The retreat will continue through closing activities after lunch.)

FOOD

salad_barWestminster Woods will provide vegetarian meals for those who select that option at registration. They will provide their menu one month in advance of the retreat. For those with other dietary needs, who may need to bring their own entrée to supplement the buffet, a refrigerator and microwave are located in the dining hall. Westminster Woods offers:

• Local, fresh fruits, vegetables, and breads
• Gourmet teas & organic Taylor-Maid coffee
• Sonoma County farms’ milk and milk products

Each house and the dining hall have a refrigerator and microwave.

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CONVENIENCES

No, but Wi-Fi is provided for email and texting. There are landlines for emergency calls.

Yes. A campus/trail map will be provided when you check-in Friday.

You may park near your assigned lodging and use your vehicle to move around the campgrounds to the dining hall and meeting room. For all others, Westminster Woods requests you park in designated parking areas.

Westminster Woods is a non-smoking campus. However, if you indicate on the registration form that you smoke, staff will create a designated smoking area near our assigned fire pit.

Westminster Woods has given us special permission to have Happy Hour within one of our assigned houses. Because this is a children’s camp, we may not take any alcoholic beverages to the dining hall, campfire, or any other location.


Please email any questions to Retreat Chair Belinda Riehl at [email protected]

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